Attendants:
Grégoire Détrez,
Gustav Eek, and
Leif-Jöran Olsson
The meeting was opened
Grégoire was elected meeting chairman, Gustav secretary, and Leif-Jöran approval.
The standing agenda was confirmed.
Previous meeting minutes, from October 18
Additional information is that the group reservation at the hotel will close Monday November 4.
There is also an addition regarding the filmmakers: they will not film at FSCONS, only make interviews.
The email list board has been fixed by Grégoire.
Reports
Economy
More than 110 registrations are
confirmed, but there are around 160
registrations over all (see "Other
questions").
The incomes for FSCONS 2012 is
80 000 SEK so far, including the
support from Strudiefrämjandet. The
figure for the current assets is about
the same.
Expenditures are to expect from the
printing of the conference booklet and
the badges. There are 16 pages (8
papers) per booklet, which also should
be folded and stapled. Leif-Jöran will
further investigate the price details
at Reprocentralen and Grégoire those
at Internet Printer in Germany.
After the lowered sponsorship income
expectations, The Association FSCONS
expect a zero balance result and
232 000 SEK in revenue from FSCONS
2012.
One person has payed, but not registered. Leif-Jöran will register a ghost person.
FSCONS is a profitable account for
PayPal. So far they charged
20 SEK x 60 registrations, which is
1 200 SEK. Moreover, there is a
restriction put on the PayPal account,
until it is confirmed that the
association FSCONS is not a criminal
or terrorist organisation.
Skateverket also confirmed that they received the application.
Web and infrastructure. Someone reported registration problems, but that registration was solved manually.
Reports from other aspects
The cafe committee got good deals on sandwiches.
The hardware committee report that all projectors are HDMI-compatible and are wide screen.
Regarding the venue, nomad WIFI
accounts are fixed and also some for
GU as well. Leif-Jöran received 10
cards and one key for ITU. The
conference will also be able to use
two recycling rooms instead of
one. Also, hopefully the credit card
reader Machines will come on Tuesday.
Programme. There will be 50 sessions. Leif-Jöran and Grégoire willdecide on how many rooms will be needed.
Social event. There are still things to decide on. There will be DJ:s for Friday and Saturday.
Staffing. Emails are sent out by
Grégoire for volunteer
registrations. Seven hours were
questioned. We will stop taking
registrations when 30 people are
registered, the organisation group
excluded.
Track managers and hardware teem are expected to populate the rooms.
Survey. Nahid dropped out from the
survey aspect. The servery-page in the
booklet should contain examples of
changes due to feedback. It should
also encourage visitors to answer this
year's survey and contribute with
feedback on the manifesto.
There were no other reports.
Other questions and issues for next year
People register several times because of that
no confirmation is sent directly. The question
is how this routine can be improved.
Business participants are getting early bird
tickets. The early bird and non business
tickets are for those who can not afford the
more expensive ones. Suggestions are to change
the order in which the tickets are presented
on the web, and to let only business
registrations to get invoices.
How do we get badges for those that want to
enter for free, such as journalists,
etc. There is a list of those for FSCONS 2012.
For next year the question of alcohol and children need to be worked more on.
When should children pay?
All participants should have badges and thus be registered.
Children coming alone should pay.
Badges can be marked with other colours.
There will be a meeting on Thursday November 8 at
18:00 at Språkbanken, if needed. Otherwise date will
be decided at that time.