Board Meeting Minutes

The Association FSCONS

Febryary 18, 2013

Attendants: Grégoire Détrez, Gustav Eek, Leif-Jöran Olsson, Oliver Propst, Stian Rødven Eide

Place: Språkbanken, Göteborg

1. The meeting was opened
2. Stian was elected meeting chairman, Gustav Eek secretary, and Leif-Jöran Olsson approval.
3. The standing agenda was confirmed with the following amendments: (6) extra date decisions, (7) venue, (8) official document accessibility, (9) payments to participants not showing up, (10) IT migration, and (11) evaluation form for Göteborg c:o.
4. There has been no meetings since the yearly meeting.
5. Reports
   1. Economy
      • There are some new invoices from the conference and cafe.
      • An invoice, 600 SEK, from the card company showed up.
      • The balance is still positive.
   2. Web and infrastructure. All IT need to be migrated.
   3. No reports from work meeting.
   4. There was an evaluation meeting in December. The board is obligated to process and prepare the post-its from the meeting for the committees.
6. Dates
   • Regarding the conference date, Uredev is November 4–8. There is also a Mozilla conference in London in November.
     • Leif-Jöran will contact Uredev.
     • Grégoire will ask members about colliding events and contact Mozfest.
     • Suggested dates are November 1–3, 8–9, and 15–17, 2013.
     • The deadline for to set the conference date is the yearly meeting.
   • The yearly meeting will take place Sunday March 24, 2013, at 14:00 pm, at Språkbanken.
   • Board meeting for evaluation will take place Monday March 11, at 18:00 pm, at Språkbanken.
   • First org-meeting will take place April 1 at 18:00 pm. Place will be decided later.
7. We need to find a couple of venue alternatives for this year's conference. Last year it took until quite late before they could confirm the premises from IT-university. Suggestions that has been brought up are
   • IT-university
   • Brogården
   • Chalmers' union building
   • Folkets hus
   • Humanisten
   Leif-Jöran will ask IT-university on Lindholmen and Humanisten. Grégoire will ask about premises at Chalmers Johanneberg.
8. A link to the minutes, "Föreningen FSCONS", should be placed on the wiki. Oliver will do that. He will take contact to Gustav via IRC.
9. One of the speakers got sick before the conference and could not attend. Still the speaker had expenses for air-plain tickets. The person should be reimbursed to the full ticket price.
10. IT-migration. Fripost has a deal with Fri-programvarusyndikatet, which has a deal with Secure Networks in Gothenburg, for IT-solutions.
    • FSCONS will go with the same deal as Fripost.
    • Email solutions will be arranged with Fripost; FSCONS will become a member of Fripost.
11. According to the agreement with Göteborg c:o, FSCONS need to send an evaluation. Leif-Jöran will send a minimal evaluation in the mean time.
12. No other questions
13. Next meeting will occur, Mach 11 at 18:00–19:30 at Språkbanken.
14. Meeting Closed