16:02:14 <evariste> #startmeeting 16:02:14 <Meetbot|FSCONS> Meeting started Mon May 18 16:02:14 2015 UTC. The chair is evariste. Information about MeetBot at http://wiki.debian.org/MeetBot. 16:02:14 <Meetbot|FSCONS> Useful Commands: #action #agreed #help #info #idea #link #topic. 16:02:16 <oliverp> #info oliverp 16:02:41 <Stian1> Meeting has commenced. Does anyone have additions to the agenda? 16:02:46 <Stian1> https://wiki.fscons.org/IRCMeeting/3 16:03:24 <ljo> We can use our info on displays in Humanisten 16:03:49 <oliverp> ljo: nice 16:03:50 <Stian1> #info ljo: We can use our info on displays in Humanisten 16:03:50 <evariste> ljo: cool, I'll try to get the raspberry pi working 16:04:13 <ljo> #info Leif-Jöran 16:04:25 <skymandr> #info Skyman 16:04:32 <Stian1> ljo: see https://wiki.debian.org/MeetBot for how the meetbot commands work 16:04:48 <ljo> I know, but you started it after. 16:05:08 <skymandr> ljo: I added the displays-thing to the agenda, in case you want to say somethign more about ut. 16:05:28 <ljo> No, that should be enough to close that todo. 16:05:31 <evariste> Meetbot already list people present in the channel and who said something, no need to announce your presence 16:05:48 <Stian1> my point exactly, thanks evariste 16:06:13 <ljo> Well, those with odd names could well do with a translation. 16:06:33 <Stian1> So, first topic then: Volunteers 16:06:53 <evariste> #topic Volunteers 16:07:02 <Stian1> thanks evariste 16:07:45 <Stian1> So, if I remember correctly, we should try to gather as many volunteers as possible before the summer, and have a gathering with them 16:08:16 <xenadu> #info xenadu 16:08:39 <oliverp> #info I suggested June, after the final exams 16:08:58 <Stian1> I have a list of volunteers from 2009/2012/2014 I think it was. Has anyone been able to retrieve more of our past volunteers? 16:09:28 <skymandr> I think that may be to late to have it after the exams, since many students leave the city asap. 16:09:29 <evariste> no 16:09:30 <oliverp> Stian1: that's great 16:10:17 <skymandr> Before may be to stressful for students though, so stuckbetween Scylla and Charybdis... 16:10:19 <aliamid> I agree with skymandr, I think we can reach out to more students now before everybody leaves the campus 16:10:59 <Stian1> evariste, ljo: Would you say conclusively that we do not have the lists for 2011/2013? 16:12:06 <ljo> aliamid, yes, we should not change the plan there. 16:12:34 <oliverp> I also think we must consider that it takes a bit of planning from our side, I don't want it to be to stressful for us either 16:12:45 <evariste> Stian1, I couldn't find those 16:13:06 <oliverp> Guess some us also have a quite packed agenda this month 16:13:15 <oliverp> *some of us 16:13:18 <ljo> Stian1, I sent you the ones we found even on paper. 16:13:21 <Stian1> Ok, evariste, lets conclude with that then. 16:13:35 <Stian1> ljo, yes. I got the 2012 and 2014 from you 16:14:13 <Stian1> So, for volunteers I say there are three action items 16:14:42 <Stian1> #action Stian1 will send out an e-mail to the past volunteers for which we have contact info 16:15:05 <Stian1> #action Someone should start the process of recruiting new volunteers 16:15:30 <Stian1> #action We should decide on a date for the volunteer meeting 16:15:59 <aliamid> I can do the second thing you mentioned stian 16:16:12 <Stian1> Very good, aliamid! 16:16:26 <oliverp> alimid: sorry for not have send the mail to you yet 16:16:40 <aliamid> oliverp, no worries! 16:16:40 <oliverp> alimid: its on my to-do list 16:16:41 <Stian1> ljo: is it now possible to get an e-mail list for volunteers? 16:18:29 <ljo> Stian1, it should be possible. But we should send the call out as son as possible. 16:18:47 <Stian1> As for the date for the volunteer meeting, I think that should be up to ljo (as venue responsible) and aliamid (as volunteer responsible) 16:19:38 <Stian1> ljo: I've already sent out the initial call before the yearly meeting. Before proceeding, I would like both the e-mail list in place and the date for the meeting decided. 16:20:43 <ljo> alimid, and I decide a date. 16:21:15 <Stian1> Very good, ljo. Will you also set up the e-mail list or should I ask Guilleme to do that? 16:21:56 <skymandr> #info aliamid will start the process of recruiting new volunteers. 16:22:23 <skymandr> #info ljo and aliamid will decide on a date for the volunteer gathering. 16:22:26 <Stian1> skymandr, that's preferably an action item, not an info item :-) 16:22:37 <skymandr> yes, but you already made the action items... 16:22:56 <skymandr> just filling in the blanks... ;) 16:23:11 <Stian1> ah, true. It's just that the names in the action items will be added to a todo list, but not with the info items :-) 16:23:21 <skymandr> I know... 16:24:18 <Stian1> ljo: I have pruned the volunteer list from bounces and added those I know were missing, so please just make a blank list volunteers@ with me as an admin, and I'll take care of the rest. 16:24:37 <ljo> OK 16:24:56 <skymandr> (you can make that an action-item for you and ljo if you like ;)) 16:25:34 <Stian1> #action ljo will make a volunteers e-mail list and Stian1 will add the recipients 16:26:23 <Stian1> then, as soon as you let me know the date of the meeting, I'll send out the call 16:26:41 <Stian1> Are we ready for the next topic? 16:26:49 <skymandr> question, should I make action-items of my #infos before we move on? it will look a little sloppy, but maybe better? 16:27:09 <Stian1> I think that would be good 16:27:18 <skymandr> #action aliamid will start the process of recruiting new volunteers 16:27:31 <skymandr> #action ljo and aliamid will decide on a date for the volunteer gathering 16:27:33 <skymandr> done. 16:27:51 <Stian1> Although I'm not sure we actually will use it, it's computationally practical to have the metadata in place :-) 16:27:55 <Stian1> thanks 16:28:00 <ljo> aliamid, please also text me so I have your number. 16:28:16 <skymandr> hey, I'm the secretary, remember! just doing my job! ;) 16:28:28 <Stian1> yes, indeed :-) 16:28:48 <Stian1> next topic is Programme status. evariste, will you change for us? 16:28:59 <aliamid> ljo: are you leif-göran? 16:30:26 <ljo> aliamid, yes, I gave you the note with my number. 16:30:39 <aliamid> ljo, ok i will text you right awat 16:30:40 <aliamid> away* 16:31:32 <Stian1> Hmm, do we have a lag or something? evariste, are you still here? 16:31:49 <Stian1> #topic Programme 16:32:01 <evariste> I'm here, sorry 16:32:09 <evariste> #topic Programme status 16:32:13 <evariste> (missed it) 16:32:17 <evariste> #chair Stian1 16:32:17 <Meetbot|FSCONS> Current chairs: Stian1 evariste 16:32:19 <Stian1> ah, good, thanks 16:32:55 <Stian1> We should send out the CfP shortly, and preferably semi-finalize the track topics before that 16:33:37 <Stian1> #info So far, five topics have emerged as good options IMO and I have started inviting some speakers for some of them 16:33:51 <oliverp> Stian1: that great news 16:33:54 <skymandr> Woho! 16:35:14 <Stian1> #info The topics are: Everyday Crypto, Keepers of Culture (libraries++), Biohacking, [The ecosystems track by xenadu], and Interaction [awaiting confirmation from Magnus] 16:35:46 <skymandr> nice. just one missing then? 16:36:15 <Stian1> yes 16:36:20 <skymandr> Interaction is a bit of a dull name, imho. Could do with some more Omph! 16:36:49 <Stian1> yes, I agree. If Magnus agrees to help with the track, I hope that we can find a better name too. 16:37:31 <xenadu> Will Dougald Hine lead a track? 16:37:36 <skymandr> I have confidence in your combined ingenuity! 16:38:13 <Stian1> As for the sixth track, there is a suggestion on the wiki about a games-related track. I'm personally not able to do something good out of that, I'm afraid. 16:38:55 <Stian1> If someone else would like to organise it (within the constraints of the FSCONS manifesto of course), that would be ok. 16:39:17 <Stian1> However, it could also be an idea to leave the sixth track empty for now 16:39:35 <xenadu> I'd rather have a Dougald Hine track than a games track :) 16:39:43 <Stian1> since a topic might emerge from the CfP submission 16:39:45 <skymandr> I like that idea. 16:41:09 <Stian1> xenadu, I'd like to vary the external track organisers a bit. Since Dougald had a track last year, it might not be optimal to ask him again this year. Besides, he might be busy with the baby... 16:41:23 <skymandr> That might be good to bring up in the CfP: that there are slots available outside the scope of the five proposed tracks. 16:41:28 <Stian1> Though it would be nice to have him talk at least. 16:41:37 <Stian1> skymandr: yes 16:42:08 <skymandr> any action items for the programme? 16:42:29 <Stian1> #action ljo and Stian1 will have a meeting to finalize the CfP 16:43:15 <Stian1> perhaps we can agree to leave the sixth track empty for now as well 16:43:42 <skymandr> agreed. I think it's a good idea, even. 16:43:48 <Stian1> #agreed the sixth track will remain empty awaiting CfP submissions 16:44:22 <Stian1> also, a little keynote update 16:45:15 <Stian1> #info We finally received a "probably yes" from Michel Bauwens 16:45:19 <Stian1> he was very positive, but left it to his coordinator to finalize the confirmation 16:45:40 <xenadu> cool 16:45:48 <ljo> . 16:47:19 <Stian1> The hunt for the second one continues, though I have several people left on the list of previously invited ones. 16:47:55 <oliverp> ok 16:47:56 <Stian1> Anything else on programme before we go to the next topic? 16:48:16 <skymandr> nothing from me. 16:49:06 <Stian1> #topic Opening Registration 16:49:52 <Stian1> Since we already have agreed on this year's ticket prices, I propose that we open registration as soon as possible, followed by a small promotion effort 16:50:33 <oliverp> Stian1: sounds great 16:50:42 <oliverp> any suggestion on date? 16:50:45 <skymandr> great 16:50:58 <Stian1> date? 16:51:40 <oliverp> Stian1: yes, date for opening registration 16:52:00 <Stian1> my suggestion was "as soon as possible" 16:52:36 <skymandr> anyone from the techside got an estimate on when "asap" is? :) 16:52:37 <Stian1> so, if it is to be handled by our web team, it will depend on when evariste can 16:52:42 <oliverp> Stian1: yes, any concrete suggestion on a date? 16:53:05 <Stian1> I don't see why we need a concrete suggestion on a date. 16:53:18 <evariste> so, last year we used eventbrite and there was some reactions to that. 16:53:31 <Stian1> If we can do it today, we do it today. If we can do it next week we do it next week 16:53:40 <evariste> But ASAP with eventbrite can be this week 16:53:49 <Stian1> evariste: reactions from visitors? 16:53:53 <evariste> With a more FOSS solution, I'm not sure 16:53:58 <evariste> no, from Oliver 16:54:30 <oliverp> I'm fine with eventbrite if you to set it up 16:54:35 <Stian1> was Oliver the only one complaining about eventbrite? 16:54:51 <oliverp> *if you want to set it up 16:54:52 <Stian1> Does it work nicely in your opinion, evariste? 16:54:53 <skymandr> no, there is alway some grumbles about it over beer etc. 16:55:00 <evariste> The only one that got back to me... 16:55:21 <evariste> It works nicely but it's a bit invasive (asks you for your facebook friends and stuff) 16:55:24 <evariste> and it costs... 16:55:39 <Stian1> aha 16:55:39 <evariste> andreasn, what are you using for GUADEC? 16:55:44 <skymandr> it would be cool to have a solid FOSS sollution, but I think it's not a make-or-break feature for our participants 16:56:32 <andreasn> evariste: a system built by Patrick Uijterwijk 16:56:52 <evariste> I don't know this person. Is the system good? FOSS? 16:58:08 <ljo> Any plans to change should be decided by the committee to make it sustainable. A complete change should wait for next year I would say. 16:58:45 <evariste> Which committee? 16:58:52 <ljo> yours 16:59:42 <evariste> huh... 17:00:10 <evariste> If the priority is on opening the registration, we can do it with eventbrite 17:00:24 <Stian1> yes, the web group should decide on the system to use 17:00:39 <skymandr> agreed. 17:00:44 <evariste> any other solution will most likely take at least more than a week 17:01:16 <skymandr> so would you, or anyone else on the web team, like to look into other sollutions before deciding? 17:01:46 <Stian1> more than a week is also ok. However, if we don't already know of a system we can use, I guess it will be risky. 17:02:15 <skymandr> we can always fall back on eventbrite in that case. 17:03:13 <evariste> I contacted the CCC to see if their system is available for use (it was nice and simple). 17:03:31 <evariste> If I don't get an answer by the end of the week, I'll set-up eventbrite 17:03:31 <skymandr> but, I mean, only if the techteam think that its a good, cost saving or simply fun idea to look into a FOSS alternative... :) 17:03:50 <Stian1> ok :-) 17:03:53 <Stian1> so 17:04:57 <Stian1> #action evariste will examine an alternative solution for registration. If no suitable alternative has emerged this week, he will set up eventbrite like last year. 17:05:38 <oliverp> ok great 17:06:52 <Stian1> Regarding the last point on the agenda, we already made an info item of it in the beginning of the meeting. If there is nothing else to say about it, I don't think it's needed to repeat it as a topic. 17:07:10 <skymandr> agreed. 17:07:29 <Stian1> meaning also: we have completed the agenda. Is there anything else anyone would like to ask or discuss? 17:08:16 <evariste> not here 17:08:30 <Stian1> If not, we can close the meeting. 17:08:35 <Stian1> Thanks for coming everyone! 17:08:37 <skymandr> fine with mee 17:08:46 <ljo> Thank you! 17:09:03 <Stian1> #endmeeting